Things to Consider when Selecting an Association Meeting Site: Your Program

Ten factors to take into consideration when selecting an association meeting location:

1) Your Program

The type of conference program you plan to offer will help to determine which kind of site you should select.

 Will your program design include blocks of personal time for the attendees? If so, a downtown hotel may be the choice allowing your attendees to get out and enjoy the local surroundings at lunch or in the evening.

If on the other hand you are planning for a very tightly scheduled day with little or no personal time, then an airport hotel or meeting facility might work best. This also allows for you to keep travel time to a minimum

Conference centers are a great alternative if you have a very intensive program and wish to limit distractions. This may also be attractive for associations that are affiliated with colleges or universities as they often have conference facilities on-site.

If your program will also include a large exposition, you may want to consider a convention center location as space may be your primary consideration.

Choosing the proper location for your association meeting will be easy once you clearly understand the purpose of the meeting and the program to be delivered.